* Unless, of course, your administrator has set it up so that users can’t invite people outside the organisation to view, comment on, or edit files at all. However, if you are a Google Apps customer, your domain’s default setting might not allow you to do this. You can also make documents public so that anyone can access the file or folder on the internet through search results or the web address. To prevent this from happening, click ‘advanced’ in the bottom right and then change the setting at the bottom. if you invite people to edit, then by default, editors are allowed to add people and change the permissions. You can easily invite people to share your files and folders by adding their email address, but make sure you click the drop-down arrow to choose whether they have permission to view, comment, or edit the file or folder. But you can also share with people outside of your organisation.* Share with people outside your organisationįiles and folders can be shared with up to 200 email addresses for viewing, commenting and / or editing. Click the chat icon in the top right and chat without leaving the document.Ģ.
This way, their changes appear in a different colour, and you have to approve them (a bit like track changes in MS Word).Īnd if a number of people are working on the same document, then the chat function becomes really useful. If you don’t want someone to make changes to your document without you checking them first, then you can ask them to add comments instead, or get them to change the document to ‘suggesting’ mode. There’s even a more detailed revision history which takes you through the changes as they happened. So you never have to worry about someone deleting something that they shouldn’t have. You can see who is currently working on the document and you can watch their changes as they happen – gone are the days of multiple versions of the same document flying around!Ī revision history lets you go back and see which changes were made by which person, and when. Up to 50 people can work on the same document simultaneously, from wherever they are, using any device. One of Google Drive’s greatest features is the ability to collaborate with others on documents, spreadsheets, presentations and drawings. Here’s a list of our ten favourite Google Drive features, some of which are really useful and you may not have come across. Here at NoBlue, we use Google Drive on a daily basis and we’ve come across some great features that we wanted to share with you.
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